This notice is for journalists, public-relations professionals, investor-relations officers and other press contacts whose professional contact details appear in press releases. If an organization has published your name in the contact block of a press release distributed on a public newswire, PPN World may have indexed those details into its press-contact directory. This notice — issued by Bollé Communications inc. (Montréal, Québec, Canada), the controller — explains exactly what we collect, where it comes from, what we do and do not do with it, and how to have your listing corrected or removed. The short version: we only index what the press release itself made public, and you can ask us to remove it at any time at ppnw@ppnsource.com.
1. What we collect about you
From the contact block of each press release we extract, where present: your name; your role or title (for example "Director of Communications"); the organization you represent; your work email address; and your work phone number — each exactly as the issuing organization published it. From these we derive listing metadata: the date you first and most recently appeared in a release we indexed, the number of releases mentioning you, and a list of those recent releases (title, link, date). We collect nothing else: no home address, no personal email, no photograph, no date of birth, no social-media handles, and never any sensitive category of information.
2. Where it comes from — and where it does not
The only source is the public text of press releases distributed by the newswires and official sources we aggregate. Press releases end with a contact block ("Media contact:", "For more information:", "Contact média :") published deliberately so that journalists and the public can reach the right person; our software recognizes those blocks with pattern-matching rules and reads the details from them. Duplicate appearances are merged by email address, and generic role inboxes (such as no-reply@, info@, press@, media@ or support@ addresses) are excluded from the directory.
What we do NOT do: we do not scrape social networks or professional networking sites; we do not enrich your listing with data from LinkedIn, X/Twitter or any other platform; we do not buy contact lists from data brokers; we do not collect data from private or subscription databases; and we do not use AI to infer anything about you — extraction is deterministic pattern-matching on text you or your organization already published.
3. Why we process it and who can see it
The purpose is single and narrow: helping the working journalists, newsrooms and communications teams who subscribe to PPN World identify and reach the right press contact for a story or announcement — the same purpose for which the contact block was published in the first place. The directory is a feature of the paid product, available to signed-in subscribers; it is not published as an open list on our public marketing pages. Exports are deliberately rate-limited to discourage bulk harvesting, and our Terms of Service prohibit subscribers from reselling directory data or using it for unlawful communications, including spam contrary to Canada's Anti-Spam Legislation (CASL) and equivalent laws.
4. Legal basis
Where the GDPR applies, we process these details on the basis of legitimate interests (Art. 6(1)(f)): the interest of the press ecosystem in reaching published press contacts, using only information manifestly made public by or on behalf of the person concerned, in a professional capacity, for its original purpose. Our balancing assessment weighs that the data is professional (not private), was published for outreach, is limited to the fields above, and is paired with an easy, unconditional removal route. Under Québec's Law 25 and PIPEDA, we rely on the fact that this information is professional contact information published by the organization concerned, used consistently with the purposes for which it was made public — and we honour withdrawal requests without conditions.
5. No profiling, no automated decisions
We do not build behavioural profiles of press contacts, we do not score or rank people beyond counting how many indexed releases mention them, and we make no automated decision producing legal or similarly significant effects about anyone in the directory. Your listing is a mirror of published contact blocks, nothing more.
6. Retention
Our press-item archive is permanent: a release we have indexed stays indexed, so a directory entry supported by one does not disappear on its own with time. What the entry shows does move — the recent-release list holds at most the latest fifty releases naming you, and an entry stops being added to once new releases stop naming you. The one thing that removes an entry is a request from you, and section 7 sets out exactly what that does.
7. Your rights: correction and removal
You may ask us, at any time and without giving a reason, to correct your listing (wrong name, outdated role or organization) or to remove it entirely. Email ppnw@ppnsource.com from — or naming — the work email address concerned, with the subject "Press contact removal" or "Press contact correction". We will act within 30 days (usually much faster), confirm the outcome to you, and take reasonable steps to prevent the same contact details from being re-indexed from future releases. Where the source press release itself is the problem, note that we index but do not control it: the issuing organization and the newswire control the original publication, and we can point you to them.
Concretely, a removal does four things. Your directory entry is deleted. Your address is redacted out of our stored copy of every release that printed it, which also removes it from our search index, so it can no longer be found by searching for it here. Your address is added to a suppression list — held only as a one-way hash, never as the address itself — which we check as new releases are indexed, so the same details are not picked up again. And we stop relaying mail to you through our pitch feature. Two things a removal cannot reach, and we would rather say so: the press releases as published by the issuing organization and the newswires, which we index but do not control; and our encrypted nightly database backups, which are kept for up to 30 days and are never used to serve the product — if we ever restored from one, the suppression list would be re-applied as part of the restore.
You also hold every applicable right described in section 12 of our Privacy Policy — access, rectification, erasure, objection, de-indexing under Québec's Law 25, and the right to complain to the Commission d'accès à l'information du Québec, the Office of the Privacy Commissioner of Canada, your EU data-protection authority or the UK ICO. The Privacy Policy's sections on sub-processors, international transfers and security apply to directory data too.
8. Changes and contact
We will update this notice if the directory's data fields, sources or purposes change, and the "Last updated" date above reflects the version in force. Controller and privacy officer contact: Bollé Communications inc., Montréal, Québec, Canada — ppnw@ppnsource.com.